Q: How can I generate a QR Code?

QR code is the unique ID of every employee. It’s necessary to clock in by using inEwi RCP - Rejestrator Czasu Pracy mobile app and KIOSK mode. How to print QR codes? | You can simply select all employees by clicking this button. Print First, we need to select employees (just click), then click on the QR code icon located in the upper menu bar. Finally click „PRINT” . Application will generate QR codes to print. Save to PDF Select the employees, click on the QR code icon, select SAVE TO PDF . Send by e-mail Select the employees, Click on the QR code icon, click SEND BY E-MAIL . Enter an e-mail and click SEND .

Question 1

How can I generate a QR Code?

Accepted Answer

QR code is the unique ID of every employee. It’s necessary to clock in by using inEwi RCP - Rejestrator Czasu Pracy mobile app and KIOSK mode.

How to print QR codes?

| You can simply select all employees by clicking this button.

Print

First, we need to select employees (just click), then click on the QR code icon located in the upper menu bar. Finally click „PRINT”. Application will generate QR codes to print.

Save to PDF

Select the employees, click on the QR code icon, select SAVE TO PDF.

Send by e-mail

Select the employees, Click on the QR code icon, click SEND BY E-MAIL. Enter an e-mail and click SEND.

Question 2

How can I add a new department?

Accepted Answer

inEwi lets you to organize a simple organisational structure.

Departments

We define the department by click on the button ADD A DEPARTMENT. It’s available on the down right corner of the application in the EMPLOYEES view. Every new employee is assigned to the „without department” category.

How to assign an employee to department?

You can assign every employee to department by drag’n’drop method or open personal card and select the department from the list.

Archive Department

If you drag the employee to the ARCHIVE department the whole history of his account will be hidden.

||| Important - every employee hidden in the ARCHIVE department still counts as a paid user.

Question 3

DEMO Mode

Accepted Answer

inEwi demo mode is available for every new account during the 14-day trial period.

What do I need to know about DEMO mode?

Thanks to DEMO mode you are able to test all available modules with the sample data. See DEMO with example data

Demo mode is used for inEwi tests with the sample data.
You can make changes to sample data.
You can turn on DEMO mode after registration of new account.
If you don’t decide to turn on DEMO mode after registration, it will be available to enable during the 14-day trial period.
You can at any time switch between DEMO mode and your main account.

How to enable DEMO mode How to disable DEMO mode Reset the DEMO mode data

| DEMO mode isn’t connected with your main account.

Restrictions of DEMO mode.

You can’t use Payments and Modules view. For more details click here: click
You can’t use Notifications feature. For more details click here: [click](https://pomoc.inewi.pl/en/article/notifications-13a7q2

Question 4

Locations

Accepted Answer

This feature lets you to enter the name for the particular locations and restrict the area of time tracking.

Locations

You can specify a location in three ways:

Enter the place and street and click the "find location" button. Coordinates will complement themselves.
Enter only coordinates (you can copy them from Google Maps) and click the "find location" button.
Click any location on map, all date, including coordinates, will automatically complete.

Edit

To edit the location you need to hover the mouse cursor on the selected and click the pencil icon.

Delete

To delete the location you need to hover the mouse cursor on the selected and click the trash icon.

|| Limit locations - when this option (available in the settings > time tracking) is checked, events from invalid locations will be rejected.

Bad location

If you saw the following error message by adding a status via "Virtual Time Clock", it means that the browser has sent wrong information about your location.

The browser has limited access to the location, depending on the information provided by the Internet service provider. There can often be a situation in which, despite the fact that we are in e.g. Bielsko-Biala city, our location according to the browser is Wroclaw city.

You can easily check where you are by browser - link to the page below:

http://whatismyipaddress.com/pl/moj-ip

Unfortunately, we have no influence on this an

Question 5

How can I activate an employee account?

Accepted Answer

Would you like to let your employees to take a look on the schedule or to send an absence request?

Here you can read how to do it.

Add an employee:

Go to the EMPLOYEES view.
Click on the plus icon in the upper menu bar.
Enter the name, surname and e-mail address.
Click SAVE.

| If you add the employee earlier, just open his personal card, enter e-mail address, and click SAVE. Software will automatically send an invitation e-mail.

What next?

Employee will receive an e-mail message with the invitation link.
Employee has to click on the invitation link (token) and set own password.
Now e-mail address is the employee login.
Now employee can log in into web application (https://inewi.pl/) and the "inEwi - Grafik Pracy, Rejestracja Czasu i Urlopy" mobile app.

||| IMPORTANT! – Invitation expires in 7 days.

Invitation has expired? Go to the employee personal card > Advanced > Send an invitation. If it’s not possible (button isn’t available) probably employee has activated an account. In this case employee need to use password reset form: Forgot Password

|| INVALID TOKEN - If you experience invalid/bad token issue, please read the article: Invalid token issue

Question 6

How can I add a new employee?

Accepted Answer

You can add your employees in two ways!

How to add an employee in the inEwi?

First method:

Go to the EMPLOYEES view and click on the plus icon ➕ in the upper menu bar.

Second method:

You can use import feature. Just click on the import icon, select Excel and download sample file. inEwi also offers import from GSuite.

Basic information

Photo

Recommended photo have to has 500x500 pixels, maximum size of the file is 2MB.

Personal data

Name and surname are the required data to let your employees starting registration by using QR codes. You can also give them access to the inEwi. Just enter the e-mail address. Employee will receive an activation message.

Contact information

It’s optional data. You don’t have to fill it.

TimeClocking

Locations

If you check the „Don't use locations limits for this employee” you will allow employee to clock in outside the defined areas. More information: click

Rates for periods

Enter base hourly rate and overtime rate for employee in a selected period. By clicking on "Add a new period" you can enter expected changes in the rates.

Work Schedule

Default position

When creating a work schedule, it will be assigned

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